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  Abstract FAQs

What is an abstract?
In the context of the European ChemSex Forum an abstract is a stand-alone statement that briefly explains, in a non-repetitive style, the essential information of a study, research project, policy or programme.

When is the submission deadline for abstracts?
17.00 GMT on 20 January 2018, decision by 29 January 2018

How do I request informal feedback?
Since abstracts are in English only, since ChemSex is a relatively new area of research and since the Forum seeks a wide range of participants, the Forum will offer informal feedback (i.e. mentoring) prior to submission, as possible, if requested no later than 10 January 2018. Contact:

The Forum offers two options for abstract submission:

Option 1: Suited for research conducted in all disciplines. Abstracts submitted under this first option should contain concise statements of:

  • Background: indicate the purpose and objective of the research, the hypothesis that was tested or a description of the problem being analysed or evaluated
  • Methods: describe the study period, setting, location, study design, study population, data collection and methods of analysis used
  • Results: present as clearly and in as much detail as possible the findings / outcome of the study. Please summarize any specific results
  • Conclusions: explain the significance of your findings / outcomes of the study and future implications of the results

Abstracts are intended to present scientific studies, research, programmes, policies, etc. highlighting both the methods or description and results or recommendations. If you were describing a study that is still in the planning stage, it would not be suitable for an abstract submission, unless the method that you will use is, for instance, of particular scientific interest. However, if your study is currently ongoing and you only have preliminary data, but it seems relevant or significant, please submit the abstract.

Option 2: Suited for lessons learned through programme implementation, project or policy implementation or management. Abstracts submitted under this second option should contain concise statements of:

  • Background: summarize the purpose, scope and objectives, of the programme, project or policy
  • Description: describe the programme, project or policy period, setting, location, the structure, key population (if applicable), activities and interventions undertaken in support of the programme, project or policy
  • Lessons learned: present as clearly and in as much detail as possible the methods / findings / outcomes of the programme, project or policy; include analytic approaches, evaluation of lessons learned and best practices with a succinct description of the methods used. In addition, please summarize any specific results that specifically support your conclusions of lessons learned and best practices
  • Conclusions/Next steps: explain the significance of the methods used and findings / outcomes of the programme, project or policy and future implications of the results

Once submitted can I still modify my abstract?
Modifications to an abstract can be made (even after submission) until the deadline. After making your modifications, you need to re-submit your abstract. No modifications will be accepted after the submission deadline.

How should I define the title of my abstract?
A good abstract title is short, specific, representative and informative. It helps the reviewers categorize your abstract, and if accepted, it may help Forum delegates find your session. The title should summarize your abstract without going into excessive details. Describe the topic clearly, including, for example, the population, country and issue of the research.

Can I include a table or graph in my abstract?
It is possible, but not mandatory, to include tables or graphs in the abstract. If you wish to include a table or graph with your abstract, please email this as an attachment to
A maximum of two tables / graphs in total can be included.

How many co-authors can I include in the author's list?
There is no limit to the number of co-authors per abstract, although we strongly recommend the use of a Study Group Name for abstracts with a high number of co-authors. A person can be listed as a co-author if he / she meets ALL the following criteria:

  • made substantial contributions to concept and design, acquisition of data, or analysis and interpretation of data
  • drafted the abstract or revised it for intellectual content
  • approved the final version to be submitted

Do I need to disclose any conflict of interest in my abstract?
If the abstract is accepted, the presenting authors are asked to disclose all financial and personal relationships between themselves and others that might be perceived by others as biasing their work. The Forum organisers ask that all presenting authors disclose any conflict of interest at the time of presentation for the benefit of Forum delegates. The purpose of this is to guarantee that all potential conflicts of interest are recognized and mechanisms to resolve them prior to the Forum are implemented.

Material presented in abstracts should not violate any copyright laws. If figures/graphics/images have been taken from sources not copyrighted by the author, it is the author's sole responsibility to secure the rights from the copyright holder in writing to reproduce those figures/graphics/images for both worldwide print and web publication. All reproduction costs charged by the copyright holder must be borne by the author.

Who selects the abstracts?
Abstracts will be reviewed by the Abstract Review Committee comprised of respected researchers, service providers and service users. The Abstract Review Committee makes the final selection of abstracts to be displayed at the Forum.

When will I be notified if my abstract submission has been successful?
Notification of acceptance or rejection will be sent to the submitting (corresponding) author by 29 January 2018

I need a certificate that my abstract has been accepted. Who do I contact?
To obtain certificates for abstracts accepted in the Forum, please contact

Will there be an Abstract Book for European ChemSex Forum?
Electronic versions of the abstracts will be available on the Forum website.



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